Overview

Overview is the first screen in the side menu. Its heading is “Know how the business is doing”. It shows your sales, costs, profit, cash, what customers owe you and what you owe suppliers. Below that it shows what needs your attention and what was entered last. It only reads your records and posts nothing to your accounts.

Where: Overview (the first item in the side menu)
Number: None. This screen has no documents
Posts to: Nothing
Who: Admins, managers and cashiers. Each role sees different cards

What it’s for

See how the business is doing for one period: Sales (before tax), Expenses and Net profit.
See where you stand on one day: Cash & bank, Owed to you and You owe.
See what is Due today and tomorrow: cheques, customer invoices and supplier bills.
See what Needs attention: low stock, overdue customers, overdue suppliers, differences in your books, and the next VAT return.
See the latest entries in Recent business activity.
Start the common jobs with one button: New sale, New purchase and Record customer payment.

Overview shows totals. To see the documents behind a total, use the Review buttons. You can also open the reports in Detailed Reports: Customer and supplier reports, Financial statements, the Day book and Stock and sales reports.

Fields

Reporting period

The period bar is at the top of the screen. It starts on This month: the 1st of the month up to today. Your company’s own calendar decides what “today” is, not the clock of the computer you are using.

Under the heading the screen says, for example, “Figures for 1 Aug 2026 to 29 Aug 2026. Balances are as of 29 Aug 2026.” A cashier sees “Sales for 1 Aug 2026 to 29 Aug 2026.”

Field	What it means	What it changes
Today	Only today	The period is today
This month	The 1st of this month up to today	The period runs to today
Last month	The whole of the month before	The period is a full month
This quarter	The first day of this calendar quarter up to today	The period runs to today
Last quarter	The whole of the quarter before. Quarters are January to March, April to June, July to September and October to December	The period is a full quarter
This year	1 January up to today	The period runs to today
Last year	1 January to 31 December of last year	The period is a full year
Custom	Opens two date boxes, From and To	You choose the dates and press Apply period
Previous and Next arrows	Appear when the period is one day or one calendar month	Step one day or one month back or forward

Press a choice and the screen reads again at once. The choice you pressed is highlighted.
A quarter, a year or any other dates have no arrows.
Next is greyed out when the period already reaches today. Nothing later has happened yet.
Stepping back from This month shows the whole of last month.
A period can be at most 366 days.

The period decides two kinds of figure.

For the period. Sales (before tax), Expenses and Net profit add up what happened between From and To.
As of the end date. Cash & bank, Owed to you and You owe are balances on the To date. Each of these three cards says “as of” with that date. If you choose last month, they show the balances on the last day of last month, not today.

Due today and tomorrow ignores the period. It always uses today and tomorrow.

The cards

You see only the cards your role allows. An administrator sees six, a manager four and a cashier one. A card the role may not see is not drawn. It is never shown as zero.

Card	What the big number is	The line under it
Sales (before tax)	Sales in the period, less returns, without VAT	For example “1 sale · 0 returns”
Expenses	All costs booked in the period. This includes what the goods you sold cost you (Cost of Goods Sold), not only rent and bills	“Expenses in this period”
Net profit	Revenue less expenses for the period	“Revenue less expenses”
Cash & bank	Money in your cash and bank accounts on the end date	“Cash ‹amount› · Bank ‹amount›”
Owed to you	What customers still owe on posted invoices, on the end date. A customer’s unused advance is not taken off	“‹amount› overdue”, and sometimes “‹amount› more delivered, not yet invoiced”
You owe	What you owe suppliers, on the end date. Money you paid a supplier ahead and have not used is not taken off	“‹amount› outstanding · ‹amount› credits”

All amounts are in your company’s currency with two decimals, for example AED 100.00.

How each figure is worked out

Sales (before tax)

Counted: till bills, back-office invoices, and deliveries. Each counts on its own date. Only posted documents count. A draft, a held bill or a cancelled or deleted document does not.
A delivery counts on the day it was delivered. The invoice you later make from that delivery is not counted again. A deleted delivery drops out. A delivery recorded before your shop booked sales at delivery was only a stock movement. The invoice made for it counts instead.
Taken off: till returns, credit notes on invoices, and corrections to deliveries. Each is taken off on its own date.
If a till return is cancelled, its amount is added back on the day it was cancelled. It does not change the number of returns.
Not counted: opening balances you entered when you started.
The number is the document total less its VAT. Discounts are already out of it. VAT is never part of it.
The number of sales is the number of documents. The number of returns is the number of returns and credit notes.
A cashier sees only the sales they made. A return counts for the cashier who made the original sale, whoever recorded the return.

Expenses and Net profit

Both come from your accounts, for entries posted with a date inside the period.
Expenses is not only your running costs. It adds up every expense account, and that includes Cost of Goods Sold: what the goods you sold cost you. So a shop with good sales shows large Expenses even when it spends little on rent and bills.
The other expense accounts count too: rent, supplies, Inventory Gain or Loss, Cash Over and Short and Rounding Difference.
Net profit is revenue less expenses. Revenue is every income account, such as Sales Revenue and Service Revenue, less Sales Returns and Allowances.
VAT is not income and not an expense, so it is in neither number.
This is the same rule as the Profit and loss in Financial statements.
Sales (before tax) comes from your sales documents. Net profit comes from your accounts. They answer different questions. You cannot subtract Expenses from Sales (before tax) to reach the profit.

Cash & bank

Cash is the balance of your cash accounts: Cash on Hand, Petty Cash and the cash account of each till drawer. Bank is the balance of your bank accounts. The card shows both and their total.
Each balance counts every posted entry dated on or before the end date.
Card money that is not yet paid out to your bank is not in this number. The same is true for money a Pay by link provider holds for you. It joins Bank when you record the payout.
An account you have archived still counts while it holds a balance.
A balance below zero is shown as a negative number. It is not hidden.

Owed to you

It is the unpaid part of every posted customer invoice on the end date. This includes invoices from the till put on account and the opening balances you entered.
The unpaid part is the invoice total less credit notes, less payments and advances applied to it, all dated on or before the end date.
Money a customer paid in advance and has not used yet is not taken off. It stays under Customer Deposits.
So this card can be higher than the Owed to you column on the report Customers who owe you, which does take the advance off. Customer and supplier reports shows how each report treats advances. Customer dues by age works like this card.
“Overdue” is the part of an open invoice whose due date is before the end date. An invoice due on the end date is not overdue yet.
If a post-dated cheque is planned against an invoice, the part the cheque covers is due on the cheque date, and the rest is due on the invoice’s own due date. If the cheque date passes and the cheque has not cleared, that part is overdue again. A cheque that is bounced, cancelled or replaced no longer counts.
Cheque dates are used when the end date is today or later. For an end date in the past, only the invoice’s own due date is used.
“‹amount› more delivered, not yet invoiced” is the value of delivery notes that have no invoice yet. It is added to nothing: the big number does not include it. It appears only when the amount is not zero. It counts delivery notes dated up to the end date, as they stand now.

You owe

It is the unpaid part of your supplier bills, credit purchases and supplier opening balances on the end date. Payments, returns and price corrections dated on or before the end date change it.
Money you paid a supplier ahead and have not yet applied to a bill is not taken off. The report Suppliers you owe does take it off, so the two can differ for that supplier.
A supplier document that has been paid more than it was worth has a negative balance. These are added up as credits. The big number is “outstanding” less “credits”.
Overdue works as for customers. A post-dated cheque you issued moves the due date of the part it covers to the cheque date.

Worked example 1: one day. Your shop posts a service invoice of AED 52.50 (50.00 plus 5% VAT), due on 28 Aug. You also record AED 10.00 of office expense paid from Cash on Hand. You choose 28 Aug to 28 Aug.

Card	Shows	Why
Sales (before tax)	AED 50.00, “1 sale · 0 returns”	52.50 less 2.50 VAT
Expenses	AED 10.00	The office expense
Net profit	AED 40.00	50.00 revenue less 10.00 expense
Cash & bank	AED -10.00	The shop had no cash before the 10.00 was paid
Owed to you	AED 52.50, “AED 0.00 overdue”	Due on 28 Aug, so not yet overdue

Choose 29 Aug to 29 Aug and Owed to you is still AED 52.50, now with “AED 52.50 overdue”. Sales (before tax) is AED 0.00 because nothing was sold that day.

Worked example 2: the end date. A customer invoice of AED 52.50 is dated and due on 25 Aug. On 26 Aug the customer pays AED 30.00 in cash: 20.00 goes to the invoice and 10.00 stays as advance. On 27 Aug you cancel that receipt. You look at 1 Aug up to each day:

End date	Owed to you	Overdue	Cash
25 Aug	AED 52.50	AED 0.00	AED 0.00
26 Aug	AED 32.50	AED 32.50	AED 30.00
27 Aug	AED 52.50	AED 52.50	AED 0.00

The 10.00 advance does not reduce Owed to you on 26 Aug.

Due today and tomorrow

This block sits under the cards. It lists items that fall due today or tomorrow, with the day written out: Due today or Due tomorrow. A small pulsing dot marks the items due today. A line above the list says, for example, “3 items due today, 2 tomorrow”.

Kind	What it is	When it is listed
Customer cheque	A post-dated cheque you received	Dated today or tomorrow, status Received or Deposited
Supplier cheque	A post-dated cheque you issued	Dated today or tomorrow, status Issued or Presented
Customer invoice	An open invoice	The part not covered by a cheque, due today or tomorrow
Supplier bill	An open supplier bill or credit purchase	The part not covered by a cheque, due today or tomorrow

A bounced, cancelled, replaced, reversed or cleared cheque is not listed.
An invoice or bill fully covered by a cheque dated tomorrow appears once, as the cheque.
A cheque row says which documents it pays, for example “· pays INV-1001”.
A supplier bill with no due date never appears.
Overdue items are not repeated here. They are under Needs attention.
The list shows the first 50 items. The line above it then adds “Showing the first 50.”
The block is hidden when nothing is due. It is also hidden for people who hold none of the three rights behind it. Each kind of row needs its own right: cheque due dates for cheques, overdue customers for invoices, and overdue suppliers for bills.
It refreshes when you open the screen, every five minutes, and when you return to the window.

Needs attention

Only groups that have something in them are shown. Each group shows a count, three rows and, if there are more, “+‹n› more”. The Review button opens the matching report for the same dates. You see it only if you may open that report.

Group	It appears when	A row shows
Low stock	An item with a reorder level is at or below it and still holds stock. An item with a reorder level and no stock anywhere is also listed once	The item, then “‹location›: ‹quantity› ‹unit› on hand; reorder at ‹level›.” The count is of items, not of locations
Overdue customer payments	A customer invoice is overdue on the end date	“‹invoice number› · ‹customer›”, then “Due ‹date› · ‹overdue amount›”. The total says “‹amount› overdue”
Overdue supplier payments	A supplier bill is overdue on the end date	The same, with the supplier
Books check	An account total does not match the list of documents behind it	The name of the check, “Does not match the books · Difference ‹amount›”
VAT return	The next VAT return is due within 14 days, or is overdue	When it is due and for which dates. See VAT

An overdue invoice or bill is counted once, however many parts of it are overdue. The amount shown is its overdue part.
The three rows are the ones that have been overdue longest.
When nothing needs attention, the block says Nothing needs attention: no low-stock, overdue-balance or books-check alerts as of ‹date›.

Books check. Your accounts and the lists of documents behind them should always agree. Each line below compares the two and shows only a difference.

Check	What is compared
Customer balances	The Accounts Receivable account against the unpaid customer invoices
Customer advances	The Customer Deposits account against the unused customer advances
Supplier balances	The Accounts Payable account against the unpaid supplier documents
Stock value	The Inventory account against the value of your stock
Delivered, not yet invoiced	The Unbilled Receivables account against the delivery notes with no invoice. Not checked for an end date in the past
Trial balance	Total debits against total credits. Shown only to people who can see Expenses and Net profit, so to administrators in the standard roles

VAT return. The reminder shows only for a company registered for VAT that has already filed one return. The next return has the same length as the last one filed. It is due on the 28th of the month after it ends. If you have already started a later return, its own due date is used. The reminder counts from the real today, not from the end date you chose. The return itself is under Detailed Reports › Tax › VAT return; see VAT.

More than 14 days away: a quiet line, such as “Next VAT return due 28 Oct 2026.” with the dates it covers. It does not count as something that needs attention.
Within 14 days, including the due day: a VAT return group marked Due soon.
After the due date: the group is marked Overdue and says “VAT return overdue: it was due ‹date›, ‹n› days ago.”

Recent business activity

The latest 8 entries dated inside the period, newest entered first. Each row shows what it was, the document number, the date, and who entered it.

The kinds are: Sale, Sale return, Sale return cancellation, Customer invoice, Customer credit note, Sales delivery, Delivery correction, Purchase, Purchase return, Purchase return cancellation, Supplier bill, Supplier bill payment, Supplier bill cancellation, Supplier bill payment cancellation, Payment, Payment cancellation, Expense, Expense cancellation, Financial transfer, Cash count, Stock adjustment and Accounting entry.
Opening customer balances and opening customer deposits are left out.
A manager does not see manual accounting entries, payroll, opening entries or VAT return entries. Only an administrator, or a role allowed to read every account, sees those.
A cashier sees only their own till sales, returns of their own sales, and their own till invoices. The name of the person is not shown to a cashier.
With no entries, the block says No activity in this period. Change the period above to look at another date range.

Buttons

Button	When you see it	What happens	Accounts
New sale	Always. The main button at the top right	Opens the till	No change
New purchase	Admins and managers	Opens a new purchase receipt in Purchases	No change
Record customer payment	Admins and managers	Opens a new payment in Payments received	No change
Shop & counter setup	Admins	Opens Settings at the shop and counter set-up	No change
Today, This month and the other period choices	Always	Reads the screen again for that period	No change
Previous and Next arrows	When the period is one day or a month	Steps the period	No change
Apply period	After you choose Custom	Reads the screen for your From and To dates	No change
Review low stock, Review overdue customers, Review overdue suppliers	On a group in Needs attention, if you may open that report	Opens the report Low stock, Overdue customers or Overdue suppliers for the same dates. See Stock and sales reports and the Day book	No change
Review ‹check name›	On a Books check line, if you may open the report that explains it	Opens that report. For example, Review Customer balances opens Customer dues by age	No change
Open the VAT return	On the VAT return group, if you may open it	Opens Detailed Reports › Tax › VAT return. See VAT	No change
View all	On Recent business activity, if you may open the Day book	Opens the Day book for the same dates	No change
A cheque number	On a cheque row of Due today and tomorrow	Opens that cheque in Cheques	No change
An invoice or bill number	On an invoice or bill row of Due today and tomorrow	Opens that document	No change
Try again	When the screen could not be read	Reads it again	No change
Retry	When Due today and tomorrow could not be read	Reads that block again	No change

New purchase and Record customer payment do not post anything themselves. The screens they open do. See Payments received and Supplier payments for money in and out.

While the screen is being read it says Loading business dashboard…

What gets posted

Nothing. Overview only reads your records, so no entry is written to your accounts and no stock moves.

Where it shows up

Place	What changes
Sales (before tax)	Moves with your posted till bills, invoices, returns, credit notes and deliveries
Expenses and Net profit	Move with every posted entry on an income or expense account. The same figures are in the Profit and loss in Financial statements
Cash & bank	Moves with payments, receipts, transfers, till closing and bank payouts. See Cheques for cheques
Owed to you and the overdue customers	Move with customer invoices, credit notes and payments. Customer dues by age in Customer and supplier reports is worked out from the same invoices
You owe and the overdue suppliers	Move with supplier bills, purchases, returns and payments. Supplier dues by age is worked out from the same bills. See also Supplier payments
Recent business activity	Shows the latest entries of the Day book
VAT return group	Follows the return you prepare, lock and file. See VAT
Due today and tomorrow	Moves with cheques and with invoice and bill due dates. See Cheques

What the app blocks

Situation	What you see
A custom period where From is after To	Start date cannot be after end date. next to the field, and Correct the highlighted report dates. The screen keeps the old figures
A custom period of more than 366 days	Report range cannot exceed 366 days. next to To
A date box that is empty or not a date	Enter a valid report start date. or Enter a valid report end date.
The screen cannot be read	A red box titled The business dashboard could not be loaded with the reason, or The business dashboard could not be loaded., and Try again. The buttons at the top stay
Due today and tomorrow cannot be read	A red box titled Due items could not be refreshed with the reason, or Due items could not be loaded., and Retry. If it worked before, the last list stays on screen

Notices that do not stop you

Not an empty block. If the app cannot read your figures, it shows the message above. It never shows an empty block that looks like good news.
Figures as of a past date. For an end date in the past, “delivered, not yet invoiced” uses the delivery notes as they stand now. Cheque due dates are not used. The Delivered, not yet invoiced check is skipped.

Who can do it

Action	Admin	Manager	Cashier
Open Overview and see Sales (before tax)	Yes	Yes, all sales	Yes, their own sales only
See Cash & bank, Owed to you, You owe, Needs attention	Yes	Yes	No
See Expenses and Net profit	Yes	No	No
See Recent business activity	Yes, everything	Yes, without manual entries, payroll and VAT entries	Yes, their own sales and returns
See Due today and tomorrow	Yes	Yes	No
See the Trial balance check	Yes	No	No
New sale	Yes	Yes	Yes
New purchase, Record customer payment	Yes	Yes	No
Shop & counter setup	Yes	No	No

These are the standard roles. Your administrator can give a custom role each of these separately in Settings › Users & access. The right to see Expenses and Net profit only adds them when the role can also see balances.

Fixing a mistake

A figure is not what you expected. Check the period bar first. Sales (before tax), Expenses and Net profit cover the whole period. The three balance cards are on the To date.
Cash & bank is lower than the money you hold. Card money not yet paid out to your bank is not in it. Record the payout when it arrives.
Net profit does not equal sales less costs. They come from different records. Expenses also includes the cost of the goods you sold. Open the Profit and loss in Financial statements.
A customer shows as overdue but has paid. Record the payment with Record customer payment. See Payments received. If the money is a post-dated cheque, record the cheque so the due date moves to the cheque date.
A supplier shows as overdue but you paid. Record the payment. See Supplier payments.
A sale is missing from the card. Check its date is inside the period and that it is posted, not a draft.
A Books check line shows a difference. Press its Review button to see the report. Do not try to fix it from here. Ask your accountant.
A cheque shows under Due today and tomorrow but is not due. Open it from its number and check its date and status in Cheques.