Tailoring production

Production is where the workshop follows each Kandura from a confirmed order to Ready. You move a Kandura from step to step, give it to a tailor, and record the quality check (QC). Nothing on these screens posts to your accounts. No fabric leaves stock, and no tailor pay is posted. Fabric leaves stock at the hand-over. Tailor pay reaches your books only when you enter it in a pay run by hand. Getting started and setup explains the words used here.

Where: Tailoring › Production, Workshop scan and Tailors
Number: The tag code of each Kandura: the order number without its prefix, a dash, and the line, such as 1001-2
Posts to: Nothing. No accounts, no stock, no payroll
Who: Managers and admins move work and see tailor pay. Cashiers can look. Only admins set up the workshop

What it’s for

See every Kandura that is still in the workshop, in one column for each step, with the most urgent first.
Move a Kandura on when a step is done, and say who did the work.
Give a Kandura to a tailor, and give it to another tailor if the first one cannot finish it.
Record the quality check: pass the Kandura, or send it back for rework with the reason.
Scan the tag on a Kandura at the bench, on a tablet or with a handheld scanner.
Open a Kandura’s own page (press its tag) to see its measurements as they were when the order was confirmed, its model and fabric, every step, every QC check, and who had it.
Work out what each tailor has earned in a month, and send the tailor’s statement to the pay run.

The tailors, cutters, finishers and checkers are your payroll employees. An administrator adds each one in Setup, under Workshop, with a role. A person can work in more than one role, but only once in each.

The steps a Kandura goes through

Every Kandura gets its place on the board the moment its order is confirmed. It then passes these steps in this order.

Step on the board	What waits to be done	Button	Who is named
To cut	The cloth is waiting for a cutter	Start cutting	A cutter
Cutting	The cutter is cutting	Cutting done	The cutter. You also enter the yards actually cut
To assign	Cutting is done and nobody has the Kandura yet	Assign tailor	The tailor who will stitch it
Stitching	The tailor is stitching	Stitching done	The tailor it was given to. Nobody is asked
Finishing	Buttons, pressing and trims	Finishing done	A finisher
QC	Waiting for the quality check	QC check	A QC inspector
Ready	Nothing more to do in the workshop	None here. Hand it over from Ready to collect	None

A Kandura at Ready is out of the workshop’s hands. After it is handed over it leaves the board.
A Kandura that the customer cancelled before work started shows no more on the board.
An administrator can switch Cutting, Finishing and Quality check off in Setup › Workshop. A step that is off is skipped. If cutting is off, a new Kandura starts at To assign.
A Kandura that is already in a step when you switch it off just moves on. Its button says Move on and asks for nobody.
A Kandura confirmed with “measure after payment” shows a violet Waits for measurements mark. It cannot be cut or given to a tailor until its measurements are taken. See Orders.

Fields

The Production board

The board shows one column for each step you use, and a card for each Kandura. It lists at most 200 Kanduras, rush first and then the earliest ready-by day.

Field	What it means	What it changes
Search	A tag code, an order number, or the name of the person or customer	Lists only matching Kanduras, a moment after you stop typing
Tailor	All tailors, No tailor yet, or one tailor	Lists the Kanduras that tailor holds now
Ready by	All, Late (past the ready-by day) or Due today	Lists only those Kanduras
Rush only	A switch	Lists only rush Kanduras
Clear filters	Shown only while a filter is on	Removes all filters

Each card shows the tag code, the person it is for, the order number, the model, length and fabric (or “Customer’s own fabric”), the ready-by day and the tailor. A line under the board says, for example, “12 Kanduras in the workshop · 3 late · 2 rush”.

Marks you will see: Rush, Rework (QC sent it back and it is not yet Ready), Waits for measurements, and “3 days late” in red.

The step dialogs

The same dialogs open from the board, the Workshop scan, the Tailors screen and the Kandura page.

Field	What it means	What it changes
Who is cutting it? / Who cut it? / Who finished it?	Choose a person who works in that role. The app chooses for you the person who last worked on it, or the only person in that role	Names the worker on the step in the history
Yards actually cut	The cloth the cutter really used, up to 50 yards and 4 decimals, such as 3.75	Kept in the history and shown on the Kandura page, beside the yards the price was worked from. The Fabric report compares the two. It does not change the price or the stock. See Reports
Choose the tailor	Tailors you can choose, with their grade (and, on the Tailors screen, how many Kanduras each is stitching). The tailor who holds the Kandura now shows “Has it now” and cannot be chosen again	Who the Kandura is with, and who earns the pay
Why is it being moved?	Only when you give a Kandura to another tailor. 3 to 300 characters	Kept in the history
Who is checking it?	Choose a QC inspector	Names the inspector on the check
Checklist	Fit, Length, Collar, Cuff, Pocket, Stitching, Buttons, Clean and pressed. All start as fine	A pass needs every check fine. A failure lists the ones marked wrong
Result	Pass or Fail	Sends the Kandura on, or back
What is wrong?	Only for Fail. 3 to 300 characters	Shown on the card and in the QC history while it is redone
Who must fix it?	Only for Fail, and only if you use finishing: Stitching or Finishing	Where the Kandura goes back to

When you give a Kandura to a tailor, people who may see tailor pay also see a note with the pay: “Tailor pay for this model and length today: ‹amount›. It is frozen when you confirm.”

The Workshop scan

Field	What it means	What it changes
Kandura code	Scan the tag with a handheld scanner, or type the code. Stars and spaces are ignored	Finds the Kandura and shows its card

The card shows the tag, the step, the person, the order, the ready-by day, the tailor, and a big button for the next step. The Last scans list keeps the last five steps done on this screen.

The Tailors screen

Tailoring › Tailors. It lists the Kanduras that wait for a tailor, then a card for each tailor with their grade, the Kanduras they are stitching and how many are late. A person appears here once an administrator adds them in Setup with the role Tailor. People who may read reports also see Done this month. People who may see tailor pay also see Earned this month and a Statement button. Reassign on a card gives a Kandura to another tailor.

A tailor’s statement

Field	What it means	What it changes
Month	The running month and the six before it	Shows what the tailor earned in that month

The table lists Date done, Kandura, For, Model, Length and Rate (frozen), with the total under it.

Buttons

Button	When you see it	What happens	Accounts
Start cutting	Kandura at To cut, for people who may move work	Moves it to Cutting and names the cutter	No change
Cutting done	Kandura at Cutting	Moves it to To assign, or to the next step you use. Asks for the yards actually cut	No change
Assign tailor	Kandura at To assign	Gives it to the tailor you choose. It moves to Stitching and the tailor pay is frozen	No change
Stitching done	Kandura at Stitching	Moves it on. The pay is earned now, if your setting says so	No change
Finishing done	Kandura at Finishing	Moves it to QC, or to Ready if you do not use QC	No change
Move on	Kandura in a step you have switched off	Moves it to the next step you use	No change
QC check	Kandura at QC, for people who may record a check	Opens the check. Pass QC sends it to Ready. Fail and send back returns it	No change
Pass QC and Fail QC	The Workshop scan, for a Kandura at QC	Open the same check with the result already chosen	No change
Reassign	Kandura at Stitching, for people who may move work	Gives it to another tailor, with a reason	No change
Give it to another tailor	In the stitching dialog, when the tailor it was given to has left or been switched off	Opens Reassign	No change
Workshop scan	The Production board	Opens the scan screen	No change
Refresh	The Production board	Reads the board again	No change
Scan with the camera	The Workshop scan	Reads the tag’s barcode with the tablet camera, then switches the camera off	No change
Statement	A tailor’s card, for people who may see tailor pay	Opens that tailor’s statement	No change
Send to the pay run	A finished month with something earned, not yet sent	Keeps the statement under a number such as PW-000001. You then enter the total in the pay run yourself	Nothing posted
Void statement	A statement that was sent	Marks it as voided with your reason, so the month can be sent again	Nothing posted
Print view and Print	A tailor’s statement	Shows the statement as a sheet and opens the browser’s print window	No change

People who may only look see no step buttons. On the Workshop scan they read: “You can look at this Kandura, but your role cannot take its next step.”

Statuses you will see: To cut, Cutting, To assign, Stitching, Finishing, QC, Ready, Delivered and Cancelled. A statement is shown as “Sent as PW-000001”, or voided in the list Voided statements.

After a step, a short message says what happened, for example “‹tag› moved to Cutting.” or “QC failed: ‹tag› sent back to stitching for rework.” If you press twice, or the answer was lost and you try again, the app does the step once and says “That step was already recorded for ‹tag›. Nothing changed.”

What gets posted

Nothing. Moving a Kandura through the workshop writes no journal entry. It does not touch Cash, Accounts Receivable, Inventory, Cost of Goods Sold, Payroll Expense or any VAT figure. Three things people often expect are worth saying clearly.

You might expect	What really happens
Fabric is taken out of stock when cutting starts or when the cutter enters the yards	It is not. The Yards actually cut are a note in the history. Stock leaves only when the Kandura is handed over. That invoice takes the cloth from the Fabric store you choose in Setup › Workshop, in the yards the order was priced with. See Collection and reports
A cost is booked as cutting or stitching is done	It is not. The tailor pay and the fabric cost appear only as figures in the order’s cost and profit panel, for people who may see costs. The cost of the stock is booked when the Kandura is handed over
The tailor’s pay is posted to payroll or to an expense or payable account	It is not. The pay is kept as a record and on the tailor’s statement. You enter the statement total in the pay run by hand

What the app does keep

Each of these is a record. None is an accounting entry.

Record	Made when	Can it change?
A step in the Kandura’s history	Every move, with the person who did it and the time	No. It is never edited or removed
An assignment with the tailor pay	A Kandura is given to a tailor	It is closed when the Kandura goes to another tailor. It is never rewritten
A QC check	Every pass or failure	No. Every attempt stays
Pay earned	Once for each Kandura, at the point your setting names	No
A piece-work statement	You press Send to the pay run	No. It can only be voided

How tailor pay works

The pay for a Kandura comes from the tailor pay chart in Setup › Price charts. A rule for the model beats a rule for every model, and the rule that started latest beats an earlier one.

It is frozen when the Kandura is given to a tailor. Later changes to the chart do not touch it.
It is earned once. Your setting A tailor earns the pay chooses the point: When stitching is done, or When the garment passes QC. A Kandura that reaches Ready without having earned its pay earns it then, so none is left unpaid.
Rework is never paid twice. If QC sends a Kandura back and it is redone, the earning stays as it was.
It belongs to the tailor who holds the Kandura at that point. If you give the Kandura to another tailor before the pay is earned, today’s chart is frozen again. After the pay is earned, the new tailor holds the same pay and earns nothing more.

Example, with a chart that pays AED 40.00 for this model and length:

What happens	Pay of the Kandura
You give it to a tailor	Frozen at AED 40.00
The chart is raised to AED 45.00	Still AED 40.00. The next Kandura you give out is frozen at AED 45.00
Stitching is done	AED 40.00 earned, by the tailor who holds it
QC fails it twice and it is redone	Still one earning of AED 40.00
Before stitching is done, you give it to another tailor	Frozen again at today’s chart, AED 45.00. The dialog warns you first

The monthly statement and the pay run

A statement lists what one tailor earned in one finished month. It adds up the Kanduras whose pay was earned on a day in that month, in your company’s time zone. For example, 3 Kanduras at AED 40.00 make a statement of AED 120.00, numbered PW-000001. Numbers run in order, with no gaps, and are never used twice.

You can send a month only after it has ended. Until then the screen says the tailor can still earn more.
A month with nothing earned cannot be sent.
Sending the same tailor and month again shows the statement already sent.
Nothing is posted. LedgerLite payroll cannot take piece work yet.
Enter the total in that month’s pay run. In the line of that tailor, put the total in Adjustment and the statement number in Reason if non-zero. Do this while the run is still a draft.
A tailor appears in a pay run only if the employee has a salary in effect. See Pay runs and Employees.

Where it shows up

Place	What changes
Production board, Workshop scan and the Kandura page	The step, the person, the history, the QC checks and the yards cut. People who may see tailor pay also see the pay frozen, today’s chart and what was earned
Ready to collect	An order appears there as soon as one of its Kanduras is Ready
The order’s cost and profit	Uses the pay frozen for a Kandura once a tailor has it, and today’s chart before that (people who may see costs)
An order that changes its ready-by day	Every Kandura of the order follows the new day on the board. See Orders
Tailors screen	Who holds what. Done this month and Earned this month come from the Earnings report
Pay run	Only what you enter by hand from a statement
Journal, stock reports, VAT and the balance sheet	Nothing from production

What the app blocks

The app checks before it saves, so a refused step leaves nothing half done. Beside a person, a field or a button, you see:

Situation	What you see
Cutting or finishing with nobody named	Say who did this step: someone who works here as a cutter. (or “finisher”)
The person is not in that role, was switched off, or has left	Choose someone who works here as a cutter.
Nobody works in the role yet	Nobody works here as a cutter yet. with the way to add one under Setup, Workshop, or “An administrator adds workers under Setup, Workshop.”
Yards missing or not a number	Enter the yards actually cut, for example 3.75.
Yards above 50	That is a lot for one Kandura. Check the number (yards, not inches).
Yards with more than 4 decimals	Use at most 4 decimals.
No tailor chosen	Choose the tailor.
The tailor chart has no pay for this model and length	No tailor pay is set for this model and length. Ask an administrator to add it under Setup, price charts, then give the garment out again.
The chart or the day changed while you were saving	The tailor pay chart changed while this was being saved. Try again.
Moving a Kandura to another tailor with no reason	Write a short reason, at least 3 characters.
Moving a Kandura that is not being stitched	Only a garment that is being stitched can be given to another tailor.
Moving on a Kandura that waits for a tailor	This garment has to be given to a tailor first.
Moving on a Kandura that waits for QC	This garment waits for its QC check. Record the check instead.
Giving a Kandura that is not waiting for a tailor	This garment is not waiting for a tailor. Reload it to see where it is now.
A QC check on a Kandura that is not at QC	This garment is not waiting for a QC check. Reload it to see where it is now.
Someone else moved the Kandura first	Someone else moved this garment while you were looking at it. Reload it to see where it is now.
Cutting or giving out a Kandura that waits for its measurements	This Kandura waits for its measurements. Take them first, then it can be cut or given to a tailor. The button is greyed and says “Waits for its measurements. Take them first.”
Pass with a check marked wrong	A check is marked wrong, so this cannot pass. Choose Fail, or mark the check as fine.
Fail with no reason	Write what is wrong, at least 3 characters.
Fail with no stage to fix it	Say whether stitching or finishing has to fix it.
QC with no inspector	Choose who is checking it.
Your role cannot do the step	Your role does not allow this action.
The answer was lost	We couldn’t confirm this. Check status before trying again. The app reads the Kandura again so you can see where it stands
Scanning with an empty box	Scan the tag or type the code first, for example 000001-1.
A tag nobody has	No Kandura has the tag ‹code›. Check the tag and scan or type it again.
Scanning a Kandura that was handed over	This Kandura has already been handed to the customer.
Scanning a Kandura that was cancelled	This Kandura was cancelled. Do not work on it.
Cancelling a Kandura after cutting has started	This garment has already been cut or given to a tailor, so it can no longer be cancelled.
Sending a month that has not ended	‹month› has not ended yet, so the tailor could still earn more. You can send this statement from ‹date›.
Sending a month with nothing earned	Nothing was earned in ‹month›, so there is nothing to send.
An earning is already on a statement that stands	Some of this month’s earnings are already on statement ‹number›. If it was sent by mistake, void it first, then send the month again.
Voiding with a reason that is too short or too long	Write a short reason of 3 to 300 characters.
Anything else goes wrong while saving	This could not be saved safely. Nothing was changed. Reload the garment and try again.

The camera on the Workshop scan can fail without stopping the screen. It says in words why, for example “The camera works only on a secure (https) connection, and this one is not. Type the code, or use a handheld scanner.” The code box always still works.

Warnings that do not stop you

When you give a Kandura to another tailor before its pay is earned, the dialog says “Giving it to another tailor freezes today’s pay chart: ‹new amount› instead of ‹old amount›.” People who may see tailor pay see this.
When its pay was already earned, the dialog says “The pay for this Kandura was already earned, so the new tailor earns nothing more. A Kandura is paid once.”
When the board is longer than 200 Kanduras, it says “This shows the most urgent Kanduras only. Search or filter to see the rest.”

Who can do it

Action	Admin	Manager	Cashier
Look at the board, scan a tag, open a Kandura’s page	Yes	Yes	Yes
Start cutting, finish a step, assign, reassign	Yes	Yes	No
Record a QC check	Yes	Yes	No
See the tailor pay, open a statement, print it	Yes	Yes	No
Send a statement to the pay run, void it	Yes	Yes	No
Change the steps, the pay point, the Fabric store, and add or switch off workers	Yes	No, managers can only see who works there	No

The Tailoring app must be switched on for your company. These are the standard roles. Your administrator can give a custom role each action separately in Settings › Users & access.

The person who presses the button is the signed-in user. The person who did the work is the one you name in the dialog. Tailors and cutters do not need a login of their own.

Fixing a mistake

You moved a Kandura on too early. There is no Undo. A Kandura only moves forward. The one way back is for a Kandura that is at QC: failing the check returns it to stitching or finishing and keeps a failed check in its history. The pay, if already earned, stays earned.
The wrong tailor has the Kandura. Press Reassign while it is at Stitching and give a reason. Before the pay is earned, today’s pay chart is frozen for the new tailor. After it, the pay is carried unchanged.
The tailor left or was switched off. The stitching dialog offers Give it to another tailor. A tailor who left stays on the Tailors screen, marked Not working now, while they still hold Kanduras.
The wrong pay was frozen. The pay changes only when you give the Kandura to another tailor before it is earned. Ask an administrator to correct the chart first. Once the pay is earned it is final. If the amount you pay has to differ, enter the different amount in the pay run.
The wrong yards or the wrong name was entered. A step cannot be edited. The history keeps what was entered. The yards do not change money or stock.
A Kandura is not needed. Before cutting starts, cancel it or remove it from the order. See Orders. After Start cutting the app refuses. If you do not use cutting, it refuses once a tailor has the Kandura.
A statement was sent by mistake. Press Void statement and give a reason. The statement is kept, marked as voided, and the month can be sent again under a new number. The amounts do not change.
A voided statement was already in a pay run. Voiding posts nothing. Undo the Adjustment in that pay run yourself. See Pay runs.
You do not use a step any more. Switch it off in Setup › Workshop. Kanduras already in it show “No longer used. These move on when worked on.”
Your screen shows an old picture. The app tells you someone moved the Kandura. Reload it and look at where it is now.